Below is a list of general rules of running a cigar pass. These rules are simply basic rules; the host may add or modify the below rules as he/she chooses. Be sure that all rules and expectations are clearly stated up front prior to anyone joining the pass.
It is highly recommended that you use the cigar pass spreadsheet when listing your participants addresses and information. Simply open the Pass Spreadsheet, complete the form, print it and place it in your pass. This spreadsheet was designed to help make starting/managing a pass easy.
When receiving a cigar pass, it is customary to take up to 3 cigars and put at minimum how many cigars you took. Cigar’s should be one for one with respect to value. Never put lesser quality cigars in place of the ones you took.
Keep an eye on the pass as it travels. If the pass is heading your way and you know you’re not going to be around, inform the host immediately so that he/she can make arrangements to re-route the pass if necessary.
If the cigar pass box requires any work such as adjusting humidity, repackaging, etc please do. Treat the pass as if it’s your own.
Always be prompt; post a message letting the host and others know that the pass arrived safely. Be sure to turn around the pass within 2 days. It’s always more fun when the pass moves quickly.
It’s always a good idea to place the cigars you put in a plastic baggie or cigar bag. This help ensure that the cigars remain undamaged.
Do not steal anyones property. That includes markers, humidification devices, etc that may come with the pass.
USPS and UPS are two very good carriers. Always pay for a confirmation number, and it’s a good idea to insure the pass for what the retail value of the cigars might be. The host may or may not require insurance. UPS shipments are automatically insured up to $100. When shipping the pass to the next participant, post an update in the forum along with the tracking number.
These are just some basic rules. More may be added as necessary.
The host of the pass may specify different rules.
Not every pass will be the same.